Finally, a billing program that bills and tracks
contracted services for your clients and integrates with payroll to provide
the ultimate level of integration! The Client Billing module alone could pay
for the complete ProviderPro software series through the cost savings
achieved by the integration with the Payroll module and features that
maximize contracted services.
Client Billing begins with the collection of hours and units of service.
The module then transforms into a billing, receivables, payroll, and service
management powerhouse. From one point of data entry, hours of service, per
diems, and units of service can be billed to the appropriate funding source.
All service hours can transfer to payroll for processing! Bills may be
submitted electronically or via hard copy. Incredible time savings occur by
resubmitting rejections without re-entry, online reconciliation of submitted
bills, and the integration with payroll.
Integrates With Client Information, Payroll, And General Ledger
Client Information provides the necessary client data to generate bills
to funding sources. Payroll supplies a list of billable employees to Client
Billing. Payroll also processes service hours by employee for payroll
purposes. General Ledger then stores all transactions, billings, cash
receipts, and other financial data.
Single Point Of Data Entry
This module handles some of an agency’s most time consuming, yet
important tasks. Hours of contracted service are collected, entered and
serve three main purposes. The first purpose is to bill the appropriate
funding source. Second, the hours also transfer to payroll by employee for
payroll purposes. Finally, actual hours of service are compared to the
contract to pinpoint over/under utilization.
Maximize Contracted Services
Our contract utilization feature compares what your agency can bill
versus what you have billed. Contract utilization examines every service
type by client to isolate deficiencies or situations where services have
been overprovided. Another compelling highlight is the service budget
utilization tool. The client’s individual service plan (ISP) is compared on
a weekly basis to the actual service provided. It compares all service types
(even ratios like 1:1, 1:2, etc.) to identify problem areas. Valuable
reports exist to give you the information you have always wanted, but have
never been able to get.
Client Billing can act as an “Accounts Receivable” module for contracted
services. It has outstanding bills reports and receivables aging tools. Stay
on top of your billing receivables and increase cash flow with our Client
This module bills per diem, hourly, ½ hour, ¼ hour, and units (mileage,
social work, etc.) to the appropriate funding source. It will create the
actual bill for submission electronically or via hard copy. System-generated
retroactive billing takes advantage of service limit changes and rate
changes on previously submitted bills.
Reconciliation of payments and rejections happen in a snap! Out of time
in the middle of reconciliation? No problem, simply postpone the process and
start where you left off at a later time.
Rejections may be marked for re-submission or written off all together.
Both processes occur without re-entry of the transaction. Write-offs may be
examined using our contract maximization features.
Tired of trying to figure out which clients have expired contracts? Would
you like to be proactive in getting contracts renewed? Our contract reports
identify clients who do not have active contracts or have contracts coming
Data-Entry Error Checking
The system will automatically check for the most common data-entry errors
such as duplicate time slips, overlapping service periods, and incorrect
Many features are incorporated into this module to save your data-entry
clerk’s time. Logical groupings of clients provide easy selection for
billing. “Add By Site” and “Batch Add” speed hours of entry when a billing
employee works with more than one client at a time.
The system-generated journal entry recognizes revenue in the proper
"Unlimited" Comes Standard
Client Billing puts no limits on your data needs. You can have unlimited:
- Funding sources
- Service types
- Contracts per client
- Time, per diem and unit transactions
- Submit bills electronically or by hard copy (plain paper and on
- Take advantage of service limit and rate changes with the
retroactive billing feature
- Contract utilization features identify what has been billed versus
what could be billed
- Service budget utilization compares the individual service plan
(ISP) to actual services delivered on a weekly basis
- System checks for common data entry errors like duplicate time
slips, overlapping service periods, and incorrect service ratios
- Accrue and recognize billing in the appropriate month